Completed research papers are presented in 90-minute paper sessions. Each session includes 3 or 4 presentations. The meeting rooms, in which these sessions are held, are equipped with a computer (Windows OS), a screen, and a data projector. Presenters should bring their presentations on a USB drive so that they can be uploaded to the computer in the room. PowerPoint and PDF presentation formats will be supported.
PLEASE NOTE: Presenters will not be able to connect their own laptops to the data projector.
For the convenience of the audience and presenters, the latter are kindly asked to upload their presentations and introduce themselves to the session chair during the break prior to the session. In case of technical difficulties, technical support staff and DGTS 2016 volunteers will be available.
Even though the conference facility has free Wi-Fi, we would recommend presenters not to rely on online material (e.g., live streaming of a YouTube video) as part of their presentations as this might cause undue delays.
Session chairs are responsible for the smooth running of the session. This includes:
- Reading the papers in the session in order to be able to engage the authors in a conversation after their presentation in case the audience does not ask any questions; papers will be available for download on the DGTS website prior to the conference
- Deciding on the session structure and communicating this to the authors and session attendees, i.e., how much time to give to each presentation, how much time for Q&A both after each presentation and/or at the end of the session, when questions can be asked
- Ensuring that all presentations are uploaded to the computer in the room during the break
- Starting the session on time by welcoming the audience and introducing the session
- Introducing each paper and the presenting author(s)
- Managing the time allotted to each presentation: there will be cards in each indicating the remaining time (5, 1 and 0) minutes; if the presenter goes on past their allotted time, one time keeping strategy is to get up and stand close to the presenter, effectively ‘taking their stage’
- Encouraging and managing conversation about the paper after the presentation
- Closing the session: presenters and the audience should be thanked for their participation and summary comments about the research presented can be made
- Given the time limits for each paper presentation, presenting authors should keep the number of slides in their deck to a minimum. Ideally, presentations should make the motivation of the research clear, as well as highlight the research question(s), the central argument/theories, the key findings and the paper’s contributions. Also, making key points and sharing key insights early in the presentation will ensure that the audience hear them and that they will not be inadvertently lost when the presenter runs out of time.
- There should be only limited text on each slide to ensure that the font size is large enough for the audience to read. When it comes to presenting elaborate tables or busy schematics taken from the paper itself, consider reformatting them to show only the data that will the highlighted in the presentation.
Finally, we ask that each presenter practice his/her presentation at least once beforehand. Ideally, such a practice run should involve talking the presentation out loud and timing it. A few practice sessions will ensure that authors make a lively, focused presentation and avoid the unsatisfying experience of trying to get from the mid point of their presentation to the end in the remaining minute or two.